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How to Find the Best GPS System for Your Business Fleet

If you’ve been managing a fleet for a while, you’re already aware of how important it is to have the right tools for the job. From using the best technology to finding the most competitively-priced fuel cards from WatchCard, having a ton of time-saving tools on hand can make your job that much easier, leaving you free to worry about the bigger issues, like bringing jobs in on time and under budget. But when it comes to finding the best technology for your fleet, how do you sort through all the options? There are so many great GPS tracking systems out there specifically created for fleet management, how do you know which option is best for your fleet? Don’t worry: If you’re stuck, here are a few ways to find the option that will keep you the most organized and productive from day to day.

Consider Size

There’s no reason to overpay for a service that isn’t going to positively impact your fleet. That’s why getting a program that works to your team’s strengths is always the best move. If you’re working with a smaller fleet, go for a program that’s going to give you a lot more control and attention to detail. If you’re working with a fleet that’s only about 50 drivers strong, for instance, it won’t benefit you to invest in a platform that’s built to optimize productivity for fleets made of hundreds of cars and drivers. If you’re a larger operation, on the other hand, you’ll want all the help you can get. Choosing a service made for a specific fleet size will also help you choose settings that make sense for your team without having to customize them each time.

Consider Pricing

A big part of your job as a fleet manager is saving the company money and formulating a budget. Because of this, price is a huge factor in whatever you do. While sometimes it pays to choose the most cost-effective GPS system without a ton of bells and whistles, you’ll also need to be well informed about what some of the more expensive services offer if you’re going to make the most money-conscious choice. For instance, one service might cost a bit more, but it might tie into savings elsewhere, such as fuel card integration or membership services. When you pick the less expensive option, make sure it actually translates to yearly savings rather than instant savings.

Mobile Accessibility

As fleets become more advanced and streamlined, technology becomes a more important aspect of the job. That means that you’ll need a GPS system that’s mobile-optimized to help your drivers find the best route and stay in communication while on the road. While many GPS systems offer mobile integration, many don’t include this as part of their service. Make sure you don’t end up paying tons of money on a service that won’t actually work on the road. When looking at different services, make sure your system has a mobile app that will keep you connected and able to get real-time updates about your driver’s performance on the road. Tracking this is a huge part of your job, and it simply doesn’t make sense to leave it out. You’ll also need an app to help you create specific alerts and route changes for drivers to save on gas.

User Friendliness

You can sign up for the most advanced, high-tech GPS system available, but if you and your users can’t make sense of it, it’s going to do you absolutely no good. Don’t be taken in by a lot of bells and whistles. Make sure you’re able to do a demo with your GPS system of choice before buying. This will give you a chance to ask whatever questions you have, try out features in real time, and get a sense of how comfortable you actually feel with the layout. If things feel counterintuitive or confusing, that should tell you that it’s not the system for you. However, if you only have a few questions or issues that are easily addressed by an IT member or staffer, it might still be the choice for you.


When you spend your money on a GPS system, you don’t just need to know that you’ll be able to get round-the-clock tech support from the company itself. You’ll want to make sure that some of that money is going toward a customer support system that will help your clients stay in the know. Ask if a certain GPS system can send out real-time updates to customers and connect them with drivers on the road. Make sure you’re paying for a service that’s actually going to make your life easier, not leave you handling customer service concerns when the service goes down.